Walla Walla Wine On Tour – Winery Informaion

Walla Walla Wine On Tour 2024

WHAT'S NEW IN 2024

Each year, we strive to grow and improve our offerings to both members and consumers, trade and media.  Based on survey feedback from wineries and consumers, we’re implementing the following improvements to this year’s events.

ALL MARKETS

1. Trade hours in all markets have been extended by one hour at the request from trade and membership. New trade tasting hours are 11:30 AM – 3:00 PM.
2. Similar to Taste Washington, participating wineries are required by the Wine Alliance’s commercial policy holder, Western National Mutual, to hold a Certificate of Insurance (COI) for each On Tour Event and list the WWVWA as an additional insured.Participating wineries must provide proof of General Coverage, including Liquor Liability insurance in an amount not less than $1,000,000, naming Walla Walla Valley Wine Alliance as additional insured for the On Tour Dates you are participating. Seattle – 1/29/24; Portland – 2/26/24; Boise – 3/3 & 3/4, 2024. If you need to purchase an individual event policy, please contact McDonald Zaring – our representative, Sheila Barnett can help; [email protected].

SEATTLE

1. We’re happy to launch the first-ever sales opportunity to On Tour – Seattle! Through our Non-profit Association License, we can help you sell bottles to go during the Consumer Grand Tasting.ABOUT THE BOTTLE SHOP
   • If you signed up to sell wine, please deliver your 3 cases by 9AM on event day so that we have enough time to set up prior to our morning session.
   • WWVWA will operate a Bottle Shop near registration that will be open during the consumer session from 5:30 – 7:30 PM
   • Bottles for sale will be noted in the program and on a supplemental order form, given to each guest.
   • Guests can open a ticket and add bottles throughout the event by visiting the Bottle Shop. No sales will take place at winery tables.
   • Wineries must visit the Bottle Shop when the event ends to collect their check (for bottles sold) and to collect any wine that did not sell. Wine left with WWVWA will be forfeited to the organization.
   • WWVWA will take a 20% margin from sales to cover staffing and additional costs

PORTLAND

1. Due to space constraints, wineries will share tables in 2024, making it more comfortable for our guests.

BOISE

1. Due to the demand from Boise consumers, we will host TWO consumer sessions in 2024.The schedule is as follows –
   Sunday, March 3, Consumer Session #1, 5:30 – 8:00 PM
   Monday, March 4, Trade Session, 11:30 AM – 3:00 PM; Consumer Session #2, 5:30 – 8:00 PM

HOTEL ROOMS & RATES

We’ve secured blocks of discounted hotel rooms for each event. Below are instructions for booking your discounted rooms. Please note that the quantity is limited – book soon!

• SEATTLE, Rate available January 28 – 30
  • Hotel: Maxwell Hotel – 300 Roy Street, Seattle, WA 98109
  • Rate: Single/Double occupancy ($132/night)
  • Discount link: Book online
  • Booking deadline: Friday, December 22, 2023
• PORTLAND, Rate available February 25 – 27
  • Hotel | Hotel Eastlund – 1021 NE Grand Avenue, Portland, OR 97232
  • Rates | Single King ($189/night), Double Queens ($209/night)
  • Discount link | Book online
  • Booking deadline | Monday, February 5, 2024
• BOISE, Rate available March 2 – March 6
  • Hotel | The Grove Hotel – 245 South Capitol Boulevard, Boise, ID 83702
  • Rate | Deluxe King ($199/night)
  • Discount link | Book online
  • Booking deadline | Wednesday, January 31, 2024

SEATTLE BOTTLE SHOP

ABOUT THE BOTTLE SHOP

• • If you signed up to sell wine, please deliver your 3 cases by 9AM on event day so that we have enough time to set up prior to our morning session.
  • WWVWA will operate a Bottle Shop near registration that will be open during the consumer session from 5:30 – 7:30 PM
  • Bottles for sale will be noted in the program and on a supplemental order form, given to each guest.
  • Guests can open a ticket and add bottles throughout the event by visiting the Bottle Shop. No sales will take place at winery tables.
  • Wineries must visit the Bottle Shop when the event ends to collect their check (for bottles sold) and to collect any wine that did not sell. Wine left with WWVWA will be forfeited to the organization.
  • WWVWA will take a 20% margin from sales to cover staffing and additional costs

CERTIFICATE OF INSURANCE

Similar to Taste Washington, participating wineries are required by the Wine Alliance’s commercial policy holder, Western National Mutual, to hold a Certificate of Insurance (COI) for each On Tour Event and list the WWVWA as an additional insured.Participating wineries must provide proof of General Coverage, including Liquor Liability insurance in an amount not less than $1,000,000, naming Walla Walla Valley Wine Alliance as additional insured for the On Tour Dates you are participating.

If your insurance renews in January, please send us your certificate then. 

Necessary Verbiage

Please request the following verbiage from your insurance agent: “Walla Walla Valley Wine Alliance is additional insured with respect to: On Tour Seattle to be held January 29, 2024 @ McCaw Hall, 321 Mercer St, Seattle, WA; On Tour Portland to be held February 26, 2024 @ The Redd on Salmon, 831 SE Salmon St, Portland, OR; and On Tour Boise, held March 3 & 4, 2024 @ The Grove Hotel, 45 S Capitol Blvd, Boise, ID”

If you need to purchase an individual event policy, please contact McDonald Zaring – our representative, Sheila Barnett can help; [email protected].

TICKETS & POST CARDS

Tickets are on sale through Eventbrite for both the consumer and trade/media sessions.  You can find a PDF of the Trade Post Card here and the Consumer Post Card here. Please share them with your networks!

Walla Walla Wine On Tour Seattle, McCaw Hall | January 29, 2024
Schedule | Trade & Media Tasting, 11:30 AM – 3:00 PM; Consumer Tasting, 5:30 – 8:00 PM
Ticket Links | Trade & Media; Consumer

Walla Walla Wine On Tour Portland, The Redd On Salmon | February 26, 2024
Schedule | Trade & Media Tasting: 11:30 AM – 3:00 PM; Consumer Tasting: 5:30 – 8:00 PM
Ticket Links | Trade & Media; Consumer

Walla Walla Wine On Tour Boise, The Grove Hotel | March 3 & 4, 2024
Schedule | Sunday, March 3, Consumer Tasting #1, 5:30 – 8:00 PM & Monday, March 4,  Trade & Media Tasting: 11:30 AM – 3:00 PM; Consumer Tasting #2, 5:30 – 8:00 PM
Ticket Links | Trade & Media; Consumer Tasting #1; Consumer Tasting #2

WINE SALES IN SEATTLE

Through our Non-profit Association License, we can help you sell bottles to go during the Consumer Grand Tasting. Wineries can sell 3 cases of 1 SKU For Seattle On Tour. The wine must be one that you have already signed up to pour.

Sales & Fulfillment will take place in the lobby of McCaw Hall. The Wine Alliance team, along with volunteers, will execute all sales, the wine you will have available for sale will be noted in the printed program guide along with the retail price you submit. Please provide a wholesale price as well, since this is our first year conducting sales. 

 

The Wine Alliance will deduct a flat fee from all sales. It will not be less than wholesale, and we will share that flat fee before the event with additional instructions. Payment to wineries will be made on the same day via check. Please schedule and prepare personnel accordingly since there might be a wait to obtain funds.

 

Thank you in advance as we navigate this new, hopefully valuable process moving forward!

COMPLIANCE

Compliance needs for each city vary. Please ensure your winery fulfills the requirements each city you’re registered for.  Class 8 permits and Certificates of Insurance are due December 1 to [email protected]. Pouring permits for each city are due prior to the event.

Walla Walla Wine On Tour Seattle, McCaw Hall | January 29, 2024
1. Class 8 License
2. Certificate of Insurance
3. MAST permits* Please send copies before the event

Walla Walla Wine On Tour Portland, The Redd On Salmon | February 26, 2024
1. Name of distributor OR a copy of your self-distribution permit. Oregon requires wine to be delivered by a distributor to the venue unless you hold a self-distribution permit.
2. Certificate of Insurance
3. OLCC Permits* Please send copies before the event

Walla Walla Wine On Tour Boise, The Grove Hotel | March 3 & 4, 2024
1. Certificate of Insurance
2. The Boise Police Department requires that anyone who sells, serves, or mixes alcohol in Boise’s city limits must complete an alcohol server training course. There are four approved online courses to choose from. Certificates are good for three years.* Please send copies before the event

MARKETING ASSETS

We appreciate your help getting the word out to your spheres of influence! All marketing assets to be included in social posts, e-newsletters and more can be found through our Dropbox link here.

REGISTRATION 

Registration closes on November 15. If it’s past this date, please email [email protected] to see if a spot has opened up.

Walla Walla Wine On Tour Seattle, McCaw Hall | January 29, 2024
Schedule | Trade & Media Tasting, 11:30 AM – 3:00 PM; Consumer Tasting, 5:30 – 8:00 PM
Cost | $400 per winery and donation of wine for pouring
Deadline | November 15, 2023
Registration Link: HERE

Walla Walla Wine On Tour Portland, The Redd On Salmon | February 26, 2024
Schedule | Trade & Media Tasting: 11:30 AM – 3:00 PM; Consumer Tasting: 5:30 – 8:00 PM
Cost | $400 per winery and donation of wine for pouring
Deadline | November 15, 2023
Registration Link | HERE

Walla Walla Wine On Tour Boise, The Grove Hotel | March 3 & 4, 2024
Schedule | Sunday, March 3, Consumer Tasting #1, 5:30 – 8:00 PM & Monday, March 4,  Trade & Media Tasting: 11:30 AM – 3:00 PM; Consumer Tasting #2, 5:30 – 8:00 PM
Cost | $400 per winery and donation of wine for pouring.  Wineries must participate in both consumer sessions as well as the trade session.
Deadline | November 15, 2023
Registration Link | HERE