Classifieds

Employment Opportunities

2 CURRENT OPENINGS

1.

Job Description:
Executive Director
Walla Walla Valley Wine Alliance

Responsible To:
Board of Directors

Position Summary:
The Executive Director leads the Alliance in all facets of the organization. This position works in conjunction with the Board of Directors to develop and implement the organization’s strategic plans. In addition to guiding, mentoring, and overseeing the members of staff, the Executive Director is responsible for the financial success of the organization including growth of membership, efficient and effective event management and all controllable expenses. As the lead representative, the position requires the ability to work with outside organizations and be “the face” in the community, upholding all Alliance standards.

Duties and Responsibilities
General

  • Direct, supervise, and provide executive oversight of the other members of staff, ensuring efficient scheduling, productive and skill-set reflective divisions of labor and collaborative work assignments.
  • Serve as general manager/chief executive of the organization, assuring operations are managed effectively and efficiently.
  • Responsible for Alliance personnel operations including: hiring, performance evaluations and recognition and/or discipline of staff.
  • Develop and manage reports on annual budgets that include administration, event and program results.

Board Related

  • Plan and develop the Annual Board Meeting/Retreat
  • Work with the Board President, develop meeting agendas and provide support to the board in the effective implementation of their goals and objectives.
Sales, Marketing and Public Relations
  • Participate in the development and oversee staff implementation of specific marketing and promotion programs approved by the Board.
  • Oversee staff's effective implementation of existing programs and new initiatives.
  • Oversee and direct staff in support of winery and grower events as applicable and as resources allow.
  • Oversee, strategize, and direct staff pursuit of media placements to promote the Walla Walla Valley AVA and its membership.
  • Represent the Walla Walla Valley AVA and member wineries and vineyards as the Alliance’s official spokesperson to media, regulatory agencies, industry groups/associations, community organizations, and the general public. Maintain a professional image as a credible and trustworthy information resource.
  • Represent the Alliance as its spokesperson in live interviews with multiple media sources in a professional manner.
  • Participate in the development of key messages and work to ensure broad acceptance and adoption of best practices resulting in messages that are consistent and accurate in presenting the Walla Walla Valley.
  • Oversee staff's efforts in connection with the production of printed materials (maps, event and tasting room brochures, posters, postcards, etc) and the ongoing updating and maintenance of the website and other new media applications.
  • Manage and direct, or oversee staff activities in the management and direction of vendors engaged by the WWVWA to provide specific support or deliverables. Work with staff and selected vendors to develop media kits, advertising copy and other promotional materials.
Fundraising and Special Events
  • Overall responsibility for the effective and efficient development and implementation of fundraising events.
  • Work with, or direct staff members to work with, the appropriate committees or task forces to enhance ongoing events and to develop new fundraising opportunities, especially corporate and affiliate sponsors.

Member Relations

  • Develop and maintain effective member services, including ensuring timely communication of Alliance activities via membership meetings, member newsletters, bulletins, mailings, and the website.
  • Manage all efforts and guide responsible staff for the maintenance and growth of membership.
  • In conjunction with key vendors and staff, implement effective outreach to industry media and Alliance vintners and growers.
  • Participate in, and direct staff in, the development and/or modification of member services and programs to meet changes in Alliance goals and objectives and industry/member needs.
Outreach
  • Work effectively with local and regional partners:
    • Visit Walla Walla, Walla Walla Chamber of Commerce, Walla Walla LTAC Committee, City and Country Governments, Port of Walla Walla, Walla Walla Downtown Foundation, Washington Wine Commission, Washington Wine Institute, Washington Association of Wine Grape Growers, Oregon Wine Board, local community colleges and universities, other AVA Associations, charitable organizations, and others.
  • Serve on other local and regional association committees and boards as appropriate.
Public Policy
  • Maintain an awareness of upcoming issues or regulations that will affect the wineries and growers of the Walla Walla Valley.
  • Collect and distribute information on issues to the Board and members in bulletins, newsletters, etc.
  • Schedule information seminars or meetings for members as needed
Financial
  • Develop an annual fiscal budget for board approval.
  • Review monthly, quarterly, and annual financial statements with 3rd party bookkeeping and tax service (currently Moss Adams) and relevant Board members, ie Treasurer.
  • Provide signatures on payroll tax returns as needed.
  • Work with and provide guidance to bookkeeping service to follow up on past due receivables.
  • Ensure invoicing, staff payroll, payables, bank statements, bank deposits and refunds are processed by appropriate Alliance staff and communicated to 3rd party bookkeeping/tax service. 
Qualifications
  • Executive Management and/or non-profit program and fund raising experience of no less than 5-years with specific emphasis on membership organizations.
  • Ability to lead, manage/supervise personnel.
  • A comprehensive understanding of wine and wine-grape industries and the current marketplace.
  • Excellent organizational and time management skills.
  • Ability to effectively develop and manage financial resources.
  • Proficient in Microsoft Office programs.
  • Strong verbal and written communication skills.
  • Professional, mature, responsible, and enthusiastic attitude.
  • Ability to represent the Alliance and its membership in a positive, professional manner.
  • Available to work during designated weekend or evening events.
  • Must reside within the Walla Walla Valley area or be willing to relocate.

Salary Information: TBD

*Qualified candidates are encouraged to submit a résumé and letter of interest to careers@wallawallawine.com. This position will remain open until filled. The WWVWA is an equal opportunity employer.


2.

Job Description:
Administrative and Membership Assistant
Walla Walla Valley Wine Alliance
5 West Alder, Suite 241
Walla Walla, WA 99362

Responsible To: Executive Director
Status:  Full-time exempt
Compensation: DOQ plus benefits

Position Summary
The Administrative and Membership Assistant thrives in a busy work environment, enjoys serving membership and the public, is detail-oriented, and is a great team player. The Administrative and Membership Assistant performs a variety of administrative and clerical tasks for internal-facing projects such as providing support to staff and membership, assisting in daily office needs and managing the organization’s general administrative activities. The ideal candidate must be a self-starter who observes when a task needs attention and completes it or arranges for proper resources to handle. The ideal candidate is comfortable multi-tasking, has excellent time management skills, and is able to shift responsibilities in response to current needs.

Duties and Responsibilities

General

  • Assist the Wine Alliance Staff, Board of Directors and applicable committees in the day-to-day management of the WWVWA office, including handling incoming phone calls and emails, information requests, calendar scheduling, various administrative duties and other responsibilities as they arise.
  • Support the WWVWA office by identifying solutions or support needed to solve technology problems as they arise, managing event inventory and office supplies, winery guide mailings, consumer inquiries, and weekly errands.
  • Track and update various lists and data points based on needs or trends. Lists might include membership and volunteer contacts, auxiliary winery offerings, winery holiday hours, and more. Data points might include vineyard plantings, survey results, event ticket sales, and consumer demographics. 
  • Create process documents, maintain timelines and checklists, and manage office filing systems to increase efficiency within the office.
  • Assist with basic accounting functions and communications with 3rd party bookkeeping/tax services as needed. Track receipts and compile monthly business credit card report, manage office software and subscription accounts, assist with weekly invoice processing, and other accounting functions as they arise.  

Events and Special Projects

  • Support the Marketing team with events by receiving, reminding and tracking winery/partner member event participation, collateral design (name tags, signs, etc.), set up & tear down with other staff and volunteers.
  • Assist the Marketing team with the production of the annual Walla Walla Valley Winery Guide. Responsibilities may include managing timelines, gathering winery, grower and partner member information and logos.
  • Plan all internal-facing events including but not limited to annual membership meeting, mid-annual membership meeting, membership vineyard tour, and membership pre-harvest party. Responsibilities include coordinating with the selected venues, coordinating rentals and catering, tracking event registrations, creating presentation documents, set up and tear down with other staff and volunteers.

Member and Sponsor Relations

  • Assist Alliance Staff with development and effective maintenance of member services, including ensuring timely communication of Alliance activities via membership meetings, member newsletters, and mailings.
  • Assist the Executive Director with communication and recording of winery, grower, and partner membership sign-ups and their onboarding.
  • Maintain and consistently update member and vendor contact lists and other membership data points.
  • Ensure fulfillment of contractual benefits of winery, grower, and partner members; event sponsors; and in-kind trade relationships.

Qualifications

  • Two plus years of relevant office administrative experience in a non-profit organization, private business, or PR/marketing agency. Wine industry experience preferred.
  • Four-year college degree from an accredited institution preferred or Associate Degree with a minimum of three years office experience.
  • Excellent organizational and time management skills.
  • Excellent communication skills, including written, phone, presentation, and interpersonal.
  • Ability and willingness to work extended hours during evenings and weekends when necessary.
  • Computer proficiency – Windows, Outlook, Microsoft Word, Excel, PowerPoint, etc.
  • Ability to represent the WWVWA and its membership in a positive, professional and mature manner.
  • Ability to operate under tight time constraints and occasional stressful conditions.
  • Ability to occasionally travel outside of the Walla Walla Valley.
  • Have a valid driver’s license, good driving record, and dependable vehicle.
  • Able to lift up to 50 pounds and stand for extended periods of time.

*Qualified candidates are encouraged to submit a résumé and letter of interest to careers@wallawallawine.com. This position will remain open until filled. The WWVWA is an equal opportunity employer.

Grapes for Sale

River Rock Vineyard

  • 1 acres of 15 year old Phelps Syrah
  • 1/2 acre of 8 year old Cabernet Sauvignon
Contact Dana Dibble for pricing at appleseed@bmi.net.