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Employer:  Walla Walla Valley Wine Alliance (WWVWA)
Job Title:  Administrative Assistant
Status:  Full-time exempt
Compensation:  $38,000 - $42,000 DOQ plus benefits
Location:  Walla Walla Valley Wine Alliance Office
                    5 West Alder, Suite 241
                    Walla Walla, WA 99362
Reports to:  Chief Operating Officer

Position Summary:

The Administrative Assistant thrives in a busy work environment, enjoys serving membership and the public, is detail-oriented, and is a great team player. The Administrative Assistant performs a variety of administrative and clerical tasks such as proving support to staff and membership, assisting in daily office needs and managing the organization’s general administrative activities. The ideal candidate must be a self-starter who observes when a task needs attention and completes it or arranges for proper resources to handle. The ideal candidate is comfortable multi-tasking, has excellent time management skills, and is able to shift responsibilities in response to current needs.

Duties and Responsibilities 

General

  • Assist the Wine Alliance Staff, Board of Directors and applicable committees in the day-to-day management of the WWVWA office, including handling incoming phone calls, information requests, various administrative duties and other responsibilities as they arise.
  • Support the WWVWA office by managing supplies, winery guide mailings, consumer inquiries and errands. 
  • Track and update various lists and data points based on needs or trends. Lists might include membership and volunteer contacts, auxiliary winery offerings, winery holiday hours, and more. Data points might include vineyard plantings, survey results, event ticket sales, and consumer demographics.  
  • Create process documents, maintain timelines and checklists, and manage office filing systems to increase efficiency within the office. 
  • Assist the Wine Alliance Staff, Board of Directors and applicable committees in the day-to-day management of the WWVWA office, including handling incoming phone calls, information requests, various administrative duties and other responsibilities as they arise.
  • Assist as needed with basic accounting functions and communications with 3rd party bookkeeping/tax services.
Events and Special Projects
  • Support the Marketing Manager with events by developing and maintaining checklists, project timelines, tracking winery/partner member participation, collateral design (name tags, signs, etc.), ticket tracking, rental orders, catering orders, set up & tear down with other staff and volunteers. 
  • Assist the Marketing Manager with the production of the annual Walla Walla Valley Winery Guide. Responsibilities may include managing timelines, gathering winery, grower and partner member information, editing, and advertising sales.

Qualifications
  • Two plus years of relevant office administrative experience in a non-profit organization, private business, or PR/marketing agency. Wine industry experience preferred.
  • Four-year college degree from an accredited institution preferred or Associate Degree with a minimum of three years office experience.
  • Excellent organizational and time management skills.
  • Excellent communication skills, including written, phone, presentation, and interpersonal.
  • Ability and willingness to work extended hours during evenings and weekends when necessary.
  • Computer proficiency – Windows, Outlook, Microsoft Word, Excel, PowerPoint, etc.
  • Ability to represent the WWVWA and its membership in a positive, professional and mature manner.
  • Ability to operate under tight time constraints and occasional stressful conditions.
  • Ability to occasionally travel outside of the Walla Walla Valley.
  • Have a valid driver’s license and good driving record.
  • Able to lift up to 50 pounds and stand for extended periods of time.

*Qualified candidates are encouraged to submit a résumé and letter of interest to info@wallawallawine.com.  This position will remain open until filled.  The WWVWA is an equal opportunity employer.



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